Active
Image Forms - AiF
Multiple accounts covered by single/multiple
check
Payments that cover a large number of deliveries,
or are consolidations of a number of smaller invoices for
example, can be time consuming to check and input into the
finance system. The benefits are reduced manual input of
data, reduction in out of balance batches, and a reduction
in manually re-balancing batches.
Take for example a three-page remittance
with over 40 items per page, settled by a single check.
By scanning in the document and check(s), Active Image Forms
will read, process and balance batches and can also provide
input to other applications, speeding the administration
of the payment process.
Additionaly, any scanned document then
becomes available for input into other applications, such
as workflow management and electronic document management.
First the check(s) and remittance documentation
are scanned. Batches are created if necessary to bundle
several payments together.
Next the totals for each of the multi-page
remittances are entered. Then the identifier column (individual
invoice number, part number etc.) from the remittance sheet
is grouped together using a click-and-drag facility with
a mouse. This is repeated for the column containing the
relevant value of each of these items. As there will be
a one-to-one relationship between these items the software
is easily able to check that it has the correct data.
The software then reconciles the values
against the remittance totals, and the batches are balanced
against the checks that have been submitted. It will even
reconcile transactions where multiple lists are settled
by multiple checks, something that can be a real headache
when done manually.
For further information please see Document
Processing
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