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Processing - Check & List
Remittances can be presented in many forms:
not just one check and one stub. Some examples of the different
forms of remittance are:
- A bill is paid with a single check
- A bill is paid with more than one check – flatmates
each paying their share of a utility bill for example
- A check is paid in with no supporting documentation
- Several bills are paid for with one check –
multiple deliveries in a month settled by one payment
for example.
This last example can present problems
when large accounts are being settled.
Payments that cover a large number of deliveries,
or are consolidations of a number of smaller invoices for
example, can be time consuming to check and input into the
finance system.
Taking as an example a three-page remittance
with over 40 items per page, settled by a single check.
By scanning in the document and check(s), Aperta’s
software will balance the payment and payment batches and
inform other applications, speeding the administration of
the payment process. Also, any scanned document then becomes
available for input into other applications, such as workflow
management and electronic document management.
By “banding” invoiced items
and remittances the software is quickly able to reconcile
large complex payments, and the batches containing them.
It will even reconcile transactions where multiple lists
are settled by multiple checks, something that can be a
real headache when done manually.
Benefits of this approach are:
- Large and complex remittances (many items, one check)
are easily reconciled by a few clicks of a mouse
- “Many items/many checks” remittances are
likewise easy to reconcile and balance.
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